Physical Infrastructure is responsible for the broader physical setting, including the common and supporting spaces. Works with Housing, especially during the booking phase. Responsible for all housing-related things, including booking spots, assigning rooms, and managing changes.

This team oversees the event's broader physical setting, encompassing common areas, event spaces, technical support, and security. They collaborate closely with the Housing team on tasks such as booking accommodations, room assignments, and managing changes.

It's crucial to have someone with local expertise and contacts to handle any issues that may arise. Keep in mind that housing arrangements may continue to evolve even after the event has commenced.

Internet

• Provide reliable and high-speed Wi-Fi and mobile data access for all participants.

Co-working Space

• Create a conducive co-working environment with ample space and fully functioning Wi-Fi.
• Foster productivity with designated areas for focused and deep work.
• Offer phone booths or designated areas for private calls.
• Equip the space with large screens, adapters, and a sufficient number of power outlets for seamless collaboration.

Communal Space

• Create a central hub that everyone can congregate in at any given time. This space should be created purely for people to gather and socialize in.

Events Space and Management

• Identify and reserve spaces for larger and smaller topic programming and social (at least one large space with A/V).
• Tracking booking of event space(s) for program events and community experiences.
• Coordinate with every program and sub-event owner on schedules, catering needs, seating arrangements, info about attendees.
• Information about different hotel locations for sub-event owners.

Technician

• Ideally someone local who can be full-time on organizing sound, lights, screen, and recording or streaming.

Security Manager